Terms and Conditions

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Welcome to Digital Media Academy Vancouver and the DigitalMediaAcademyVancouver.org

website (sometimes referred to as the “Site” or “Website”). Through this Site, Digital Media Academy

Vancouver partner Halfmoon Education (referred as “Partner” thereafter) offers Digital Media

Academy education and training programs and camps, activities, events, applications, software,

materials, and related products and services (collectively the “Services”). Access and use of the Site

and purchase and use of the Services are governed by and subject to these Terms and Conditions

(referred to as the “Agreement” or “Terms”), as well as all applicable laws, whether or not you are a

registered user of the Site or you create an account on the Site. Please review the Agreement

carefully before using the Site or purchasing any Services. By accessing, using or downloading any

materials from the Site or purchasing any Services from Digital Media Academy, you agree to be

bound by the terms and conditions in the Agreement.

You may not use the Site and may not accept the Terms if (a) you are not of legal age to form a

binding contract with Digital Media Academy and its Partner, or (b) you are a person barred from

receiving the Services under the laws of the United States or other countries including the country in

which you are resident or from which you use the Site.

In accordance with the Children’s Online Privacy Protection Act, an individual must be 13 years of

age or older to complete and submit any forms or provide any personal information on this Site.

Digital Media Academy reserves the right to amend this Agreement at any time and without notice.

Your continued use of the Site and any Service after any such changes constitutes your acceptance

of the new Terms. If you do not agree to any of these terms or any future Terms, do not use or access

(or continue to access) the Site or any Service. This Agreement applies to all visitors, users, and

others who access the Site, or purchase, download, or receive materials from Digital Media Academy

and its Partner.

Code of Conduct and Guidelines

I have read through, understand, and agree that my learner and I will be held to the Guidelines below

and the Code of Conduct. I also agree that I have reviewed the Code of Conduct and Guidelines myself and with my learner. I understand that my learner and I must act in a way that is in keeping

with the Guidelines and Code of Conduct and that my learner’s Digital Media Academy Program can

be canceled if either of our actions or attitudes are deemed harmful to the learning atmosphere, to my

learner, other participants, or staff, in the opinion of Digital Media Academy Vancouver staff. My

learner and I understand that Digital Media Academy Vancouver Partner reserves the right to cancel

my learner’s Digital Media Academy Program without any prior warning for violating any of the terms

of the Guidelines or Code of Conduct. Refunds will not be provided when programs are canceled for

the failure of the learner or the parent to abide by the Guidelines and Code of Conduct.

Digital Media Academy Guidelines

• Learners and Parents/Guardians MUST:
• agree to and follow the rules and regulations of the staff and Digital Media Academy Vancouver Partner
• participate in classes in an appropriate and private setting
• treat all other participants, staff, and yourself with kindness and respect
• dress appropriately during classes
• adhere to the terms of use of any services used
• only share or discuss media that is related to lessons, and appropriate.

• Learners and Parents/Guardians May NEVER:
• share or display lesson information, without permission from the instructor
• use inappropriate language, threaten or impersonate others; engage in violence; bully,
• intimidate; or harass others;
• use this service or materials provided as part of this service for illegal or immoral activity;
• view or display any inappropriate material (including sexual content, inappropriate violence,
• racism, pornography, bullying, etc.) during lessons
• personally contact instructors outside of lessons

Tech Camps 

• Courses run on fixed dates and times. Details for the times and dates for each course are available on each course page.
• The fees for Tech Camps are non-refundable and missed course sessions will be forfeited and cannot be made up or refunded. Fees will not be prorated for missed/canceled courses, including those purchased as part of a bundle/package. All courses purchased as part of a package/bundle must be used in the season for which the purchase was made. No refunds will be made for unused portions.
• Depending on availability, Courses may be rescheduled, with no change fee, up to 30 days prior to the first day of the course. A $50 fee will apply to any changes made within 30 days and up to 24 hours prior to the first day of the course. Courses may not be rescheduled within 24 hours of the start of the first day of the course.
• Only learners registered for the course may participate.
• Courses are only available for subjects set out by Digital Media Academy Vancouver Partner.
• Courses will only be available in English unless otherwise stated in the agreement.
• Digital Media Academy Vancouver Partner has the right to refuse service.
• For safety and security reasons, Digital Media Academy Vancouver Partner may video record every course session. Copies of the recording cannot be provided to protect the privacy of the learners in the course.
• Coupons and credits are non-refundable.
• Courses are a learning/teaching service only. No specific outcomes are promised or guaranteed.
• Digital Media Academy Vancouver Partner is not responsible for any specific outcome, or lack thereof.
• Internet, software, and hardware compatibility must be checked prior to purchase and participation. 
• Digital Media Academy Vancouver Partner is not responsible for learner’s internet connectivity, hardware, or software compatibility.
• There may be additional hardware or software required to participate in a course.
• The required software is listed on the course description page. Digital Media Academy Vancouver Partner does not cover costs for additional hardware or third-party services.

Media Release

As a condition of participation in Digital Media Academy Online Programs, I authorize that photos,

videos, images, audio, and testimonials may be taken of me and my learner and agree that said

content may be used by Digital Media Academy and its Vancouver Partner in promotional materials,

marketing collateral, and online media. Any images, testimonials, photos, videos, and audio may be

shared and used by corporate partners, the media, or other organizations who work with Digital Media Academy and its Vancouver Partner to promote or describe products and services. I understand that Digital Media Academy and its Vancouver Partner, its owners, agents, partners, facility providers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence. I agree that all images, testimonials,

photos, video, and audio taken at or in connection with Digital Media Academy and its Vancouver Partner are the sole and exclusive property of Digital Media Academy and its Vancouver Partner.

Staff Communications

Learners and parents/guardians should be aware that under no circumstances should learners give

their personal contact information to Staff, nor is Staff allowed to give learners or parents/guardians

their personal contact information. Other than during the lessons, Staff are not permitted to communicate privately with; give out personal contact info to, or become social media friends with

learners.

Use of Digital Media Academy Site

1. Access

In order to access certain Services, you may be required to provide information about yourself (such as identification or contact details) as part of the registration process for the Services, or as part of

your continued use of the Services. Any registration information you give to Digital Media Academy will always be accurate, correct and up to date. You agree to use the Services only for purposes that

are permitted by (a) the Terms and (b) any applicable law, regulation or generally accepted practices or guidelines in the relevant jurisdictions. You agree not to access (or attempt to access) any of the

Services by any means other than through the interface that is provided by Digital Media Academy Vancouver Partner.

         2.  Site Operation

No person, adult or child, shall engage in any activity that interferes with or disrupts the operation of the Site (or the servers and networks which are connected to the Site). You will not reproduce, duplicate, copy, sell, trade or resell the Services for any purpose. You are solely responsible for (and Digital Media Academy Vancouver Partner has no responsibility to you or to any third party for) any

breach of your obligations under the Terms and for the consequences (including any loss or damage which Digital Media Academy Vancouver Partner may suffer) of any such breach.

        3.   Account Confidentiality

You are responsible for maintaining the confidentiality of passwords associated with any account you use to access the Services. Accordingly, you will be solely responsible to Digital Media Academy for

all activities that occur under your account. If you become aware of any unauthorized use of your password or of your account, you agree to notify Digital Media Academy immediately

at: vancouver@digitalmediaacademy.org

Digital Media Academy Privacy Policy

For information about Digital Media Academy’s data protection practices, please read the Digital Media Academy Website Privacy Policy. This policy explains how Digital Media Academy treats your

personal information, and protects your privacy when you use the Website. You agree to the use of

your data in accordance with the Digital Media Academy Website Privacy Policy.

Terms of Service for Education and Training Programs, Camps, Activities, & Events

Additional Definitions

For purposes of these Terms, the following additional definitions shall apply:

• “Adult” shall mean an individual at least 18 years of age who is competent to enter into a legally binding contract.
• “Check-in Forms” shall mean the forms identified below, which must be completed, signed, and delivered to Digital Media Academy Vancouver Partner prior to Program check-in.
• “Minor Participant” shall mean any Participant in a Program (as those terms are defined in this section) who is not an Adult.
• “Participant” shall mean the individual, whether or not an adult, who personally participates in a Program.
• “Program(s)” shall mean Digital Media Academy sponsored education and training programs, camps, activities and events.
• “Responsible Adult” shall mean an Adult Participant or an Adult custodial parent or authorized legal guardian of a Participant under the age of 18.

Authorized Purchase of Services

All Services must be purchased by a Responsible Adult, and the individual submitting a registration

and the required payment for participation in a Program certifies that they are either: an Adult Program Participant or the Responsible Adult for the Minor Participant identified in the Program

registration. Entering the “My Digital Media Academy” or “Online Learning Center” portion of the Site certifies that the Responsible Adult agrees to the Terms governing Program Services, and will take

the time to ensure that all information in the required personal information and registration pages of the Website will be up-to-date and accurate to the best of the Responsible Adult’s knowledge, prior to

the Participant’s attendance at a Digital Media Academy Vancouver Partner Program.

Consent to Participate, Guidelines, and Waivers

By submitting a registration and the required payment for participation in a Program, each Adult Participant or Responsible Adult grants permission for the Participant to participate in all Program activities led by Digital Media Academy Vancouver Partner staff during the Program, and, except as otherwise provided in Sections 4 through 7, below, certifies that the Participant is in good health and able to participate in all Program activities. In certain circumstances, Digital Media Academy

Vancouver Partner will make exceptions to its age policies. If you feel like your child would learn better in an environment for older or younger children, we ask that you acknowledge and agree that your child will be outside of the age range, and if the course does not work out for your student, Digital Media Academy Vancouver Partner reserves the right to move your child to another program with no refunds or credits. If any information in the account is falsified, Digital Media Academy Vancouver Partner has the right to move the student or remove them entirely from the program. No refunds or credits will be given. In addition to completing the required personal information and registration forms as well as paying the required tuition for participation in the Program, prior to Program check-in,

each Adult Participant or Responsible Adult must sign (either electronically through e-signature provided on the Website or in person prior to Program check-in) the following completed forms:

• General Liability Waiver;
• Medical Information, Treatment and Release of Medical Information Consent (the “Medical Consent”); and,
•  Guidelines for behavior at Adventures or Teen Programs (“Program Guidelines”).
• Technical Account Policy

Based on the particular Program or information provided in registration pages on the Website, prior to Program check-in, Responsible Adults and Participants may also be required to sign, (either electronically through e-signature provided on the Website or in person prior to Program check-in) the following completed forms:

• Consent to Give Medication at Program (the “Medication Consent”);
• Epi-Pen/Inhaler Consent;
• Permission Slip: Unescorted Travel;
• Pick-up and Drop-off Authorization;
• Technical Account Policy;
• Additional waiver or consent forms required by Program facilities such as colleges or universities.

If any of the above completed, signed forms (collectively referred to as the “Check-in Forms”) are not delivered to Digital Media Academy Vancouver Partner prior to the commencement of the Program, the Participant will not be permitted to attend the Program and no refund of any kind will be owed.

Medical Consent

Responsible Adults of Minor Participants grant Digital Media Academy Vancouver Partner permission to monitor the administration of prescribed medications, provide routine healthcare, and seek

emergency medical treatment, including ordering of x-rays or routine tests of the Participant if required. Additionally, Responsible Adults grant permission to the professional physician selected by

Digital Media Academy Vancouver Partner to secure and administer treatment to the Participant, including emergency medical or surgical treatment and hospitalization, if necessary. In these cases, Digital Media Academy Vancouver Partner will make reasonable efforts to contact the Responsible Adult immediately, and obtain consent regarding any required care, however, care will not be denied

or delayed for the inability to contact the Responsible Adult to obtain prior consent. Responsible Adults agree to assume financial responsibility for any charges incurred. Responsible Adults grant

Digital Media Academy Vancouver Partner permission to arrange necessary related emergency transportation for the Participant. Responsible Adults agree to release any medical or personal records necessary for insurance purposes. Digital Media Academy Vancouver Partner will make reasonable efforts to contact the Responsible Adult or the emergency contact(s) listed on the medical information page of the account holder’s My Digital Media Academy account before releasing information.

Additional Registration Information

Upon registration, Digital Media Academy Vancouver Partner requests and will require certain additional information regarding the Participant that will help Digital Media Academy foster a positive

experience at the Program.

• Emergency Contact Persons: Digital Media Academy Vancouver Partner requires that Responsible Adults identify a primary contact person and a secondary contact person in the registration pages of the account holder’s My Digital Media Academy account and on the Medical Consent to be contacted in case of emergency. Current information concerning both primary and secondary contacts must include the name, phone numbers, and email. For any questions regarding this information, please contact us at vancouver@digitalmediaacademy.org.
• Physician’s Information: Digital Media Academy requires a primary care physician’s name and contact information for each Participant in order to attend a Program.
• Medical Information: Responsible Adults must identify all known illnesses or conditions the Participant has or has had including illness, allergies, and drug reactions. Responsible Adults must list on the medical information page of the My Digital Media Academy account on the Website and the Medication Consent all prescribed medications the Participant must take while attending a Program. For allergies requiring prescribed medication, Responsible Adults must verify the prescription and provide accurate treatment information on the medical information page of the My Digital Media Academy account on the Website and the Medication Consent. They may also be asked to provide immunization information, or additional health forms by law. No Participant can attend a Program without complying with these mandated state/provincial forms. Responsible Adults will be notified of these forms, if applicable, in the Participant information email and in the account holder’s MyDMA account pages of the Website. Failure to provide these forms will result in the student attendance being denied and no refund will be issued.
• Medical Insurance: All Responsible Adults are required to provide the medical insurance carrier and the policy number of the insurance policy covering the Participant. “International students are encouraged to bring their own traveler’s insurance while within our program.
• Requirements for International Students: International Participants are required to have all immunizations essential to enter the United States and Canada. Certain locations may have specific immunization requirements. Please make sure to check the MyDMA account pages on the Website for more information regarding the specific Program location. Participants must also be able to read, write, and understand conversational English. Translation services will not be provided.

Management of Medications/Allergies

Digital Media Academy Vancouver Partner does not directly administer medication and has a strict procedure in place for Minor Participants who require medication during the course of their Program.

Medication for Minor Participants must be stored and locked in the Program Director’s office. At the appointed time each day the Minor Participant will be brought to the office and Digital Media

Academy’s Program Director will give the Minor Participant one individual daily dose that has been prepared by the Responsible Adult. Digital Media Academy’s Program Director will keep a logbook each day that notes the time and dosage given to the Minor Participant. The Minor Participant will then sign off that they received the medication. Upon arrival, the Responsible Adult must provide the Director with a signed Medication Consent and enough individual daily doses of all medications for the duration of the Program. Each collective group of medications must be placed in the original container with the following: (1) Name of Responsible Adult; (2) Name of Minor Participant; (3) Contact telephone number; (4) Name of medication(s); (5) Amount in each dose; and, (6) Time at which medication must be taken. Please take a moment at check in to speak with either a Director or Lead Camp Counselor to ensure that camp staff clearly understand the correct dosage and times. Any changes to the doses listed on the original container must be accompanied by a signed doctor’s

note. Inhalers, diabetic testing kits and EpiPens are the exception to the above procedure. If the Responsible Adult has provided a signed EpiPen/Inhaler Consent, the permitted items may be kept

with the Participant throughout the Program. Participants with a history of serious allergic reactions must bring an EpiPen to the Program. All medication brought to the Program Location MUST match the information listed on the Participant’s medical information section of their My Digital Media Academy account on the Website and the Medication Consent. Any discrepancies may result in long delays at check-in and may require the cancellation of the registration, without a refund. Responsible

Adults understand and agree that no Digital Media Academy Vancouver Partner personnel are authorized to give any Participant over-the-counter medication without written permission. In most cases, Digital Media Academy Program personnel are not professional nurses or doctors, and have not been trained in medicine. Participants needing injections (insulin, hormones, etc.) will be required

to self-administer their medication. Responsible Adults agree that it is the responsibility of the Responsible Adult to retrieve the Participant’s medication from the Program staff at the end of the

Program. All medication(s) that are left behind will be disposed of at the end of the Program. Should Digital Media Academy dispose of any medication pursuant to this policy, Digital Media Academy Vancouver Partner shall not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to the replacement cost of the medication and any damages resulting from Participant’s failure to administer such medication. Digital Media Academy Vancouver

Partner, by law, is not allowed or permitted to mail medication. Please retrieve all medication before leaving the program location. If a Participant has a dietary restriction, the Responsible Adult must

inform Digital Media Academy Vancouver Partner. Digital Media Academy Vancouver Partner makes reasonable efforts to make each university or other food service provider aware of Participants’ needs and take measures to accommodate those needs. Nevertheless, Digital Media Academy Vancouver

Partner also depends on Participants and Responsible Adults to notify Digital Media Academy Vancouver Partner of any individual circumstances. Most university dining halls or other food services providers provide clear information regarding allergens, but this can vary from location to location.

Please note, Digital Media Academy Vancouver Partner cannot always arrange special meals. This depends on the university or other food service provider. To make special dietary requests, please

email us at vancouver@digitalmediaacademy.org. To ensure dietary needs are met, all formal dining requests must be received no later than 6 weeks before the start of the registration.

Special Needs

If a Participant’s condition, illness or disability requires limited participation in Program activities or special accommodations, the medical information page of the MyDMA Digital Media Academy account on the Website must specifically describe the required limitations or accommodations in the

MyDMA account, and Digital Media Academy Vancouver Partner must agree, in writing, to specific limitations or accommodations. It is crucial that Responsible Adults provide Digital Media Academy Vancouver Partner with all relevant information so that Digital Media Academy Vancouver Partner can make Program staff fully aware of any special needs. Responsible Adults acknowledge that they are responsible for all extraordinary expenses incurred as a result of the Participant’s condition,

illness or disability. Digital Media Academy Vancouver Partner is not a special-needs camp, however, Digital Media Academy Vancouver Partner endeavors to accommodate special-needs Participants to the best of its abilities as long as the requests are made within a reasonable time and are within Digital Media Academy’s standard policies. Digital Media Academy accommodates special needs at each location and historically has had a high success rate with Participants and Responsible Adults

who are vocal about their needs and inform us as to how our Program can help the Participant have the most positive experience possible. All special requests must be received no later than 6 weeks

before the start of the registration. If a Participant requires an aide in the classroom, a background check must be processed. The facilitator must be over age 18. Responsible Adults agree to pay for all costs of room and board for the aide. The aide must be age 18 or older and must pass a criminal background check. Requests for the participation of a classroom aide must be made at least 6 weeks prior to the start of a Program to allow adequate time to process the request and perform the background check. For international aides, the background check will take between 4-6 weeks, so please make the request far enough in advance. For information regarding possible arrangements for

the purchase of meals for aides from the host university dining hall or other foodservice suppliers, please email us at vancouver@digitalmediaacademy.org. If the onsite Program Director determines,

based on observation of the special needs Participant during a Program, that the Program is not a suitable and/or productive environment for the Participant, Digital Media Academy Vancouver Partner may dismiss the Participant and no refund will be issued. All Participants must adhere to all of the

guidelines set forth on the Teen and Adventures Guidelines Waivers. If a Responsible Adult removes a special-needs Participant from a Program during the course of the week, no refund will be issued.

On-Campus Activities

• Lost, Stolen or Damaged Property: Participants are responsible for their personal property while attending a Program. Digital Media Academy Vancouver Partner is not responsible for any personal belongings lost or damaged by casualty, theft, laundry, etc. Responsible Adults agree to pay the replacement costs for lost meal cards, dorm keys, or room damage in accordance with the policy/fees for each Program location. Responsible Adults agree to accept full responsibility, financially, or otherwise, for the conduct of the Participant, including but not limited to, damage to equipment, dorm room, or facilities. Digital Media Academy Vancouver Partner is not required or expected to protect Participants from theft or damage to property.
• Recreational Activities: Responsible Adults and Participants acknowledge and agree that, unless Digital Media Academy Vancouver Partner has expressly agreed to limitations on participation as provided in Section 3.7, above, Participants may take part in activities such as sports, hiking, swimming or other recreational activities, and grant Digital Media Academy Vancouver Partner staff members permission to take Participants to places of relevant interest, including but not limited to the swimming pools (where available), campus tours, theme parks, movies or other attractions and facilities within walking distance of a Program location. Responsible Adults further acknowledge and agree that activities off Program locations will likely occur routinely in Weekend Stays Programs.
• Media Utilized During Digital Media Academy Daytime/Overnight Programs: Responsible Adults acknowledge and agree that movies displayed at Programs are rated G, PG and PG-13, and selected at the sole discretion of Digital Media Academy Vancouver Partner staff. Responsible Adults acknowledge and agree that video and computer games used at Programs are selected at the sole discretion of Digital Media Academy Vancouver Partner staff. Responsible Adults acknowledge and agree that some game development Programs require creation or use of an online account during instructional time, or will require an online account to be created for access to games and networked game play. Responsible Adults grant consent to create MineCraft accounts for use by Participants. Games Rated “T” and “M” – Responsible Adults acknowledge and agree that in order to offer the most cutting-edge experience for participants, Digital Media Academy has adopted the policy of allowing the use of some select games rated “E” for Everyone, “T” for Teen, and “M” for Mature to be used as part of the curriculum. Responsible Adults acknowledge and agree that while Digital Media Academy takes its corporate responsibility and Digital Media Academy family values very seriously, it cannot guarantee that younger Participants will avoid complete contact with the games rated “T” for Teen, or “M” for Mature, though Digital Media Academy will make an effort to minimize exposure to any games not appropriate for certain age groups. Responsible Adults acknowledge and agree that age exceptions made for 11-year-olds to be enrolled in Teen Programs will be treated as teens and will be subject to Digital Media Academy’s teen guidelines. Any and all teen policies will apply. Responsible Adults acknowledge and agree that some of the game titles Participants may be exposed to are rated “M” (Mature) by the ESRB (Entertainment Rating Software Board). An ESRB “M” rating means the games have content that may be suitable for person’s ages 17 and older. Titles in this category may contain intense violence, blood and gore, sexual content and/or strong language, including, but not limited to extreme and/or realistic depictions of blood, gore, the mutilation of body parts, weapons, and depictions of human injury and death, non-explicit depictions of sexual behavior, and/or explicit and/or frequent use of profanity.

Participant Code of Conduct

• Digital Media Academy Vancouver Partner reserves the right to dismiss any Participant from a Program without any prior warning for violating any of the terms of the Participant Code of Conduct, or if the Participant’s actions or attitudes are deemed detrimental to the general atmosphere of a Program, and there shall be no refunds issued for such dismissal. ResponsibleAdults and Participants represent that they have read, and agree to the Digital Media Academy Guidelines for Kids and Teens found in the MyDMA portion of the Site. Responsible Adults further agree that they will review and discuss the Digital Media Academy Guidelines for Kids and Teens with Participants prior to the Participant’s arrival at the Program location. Responsible Adults acknowledge and agree that a Participant must comply with the Digital Media Academy Code of Conduct, and that a Participant may be dismissed from the Program if the Participant’s actions or attitudes are deemed by Digital Media Academy Vancouver Partner to be harmful to the atmosphere or to other Participants at the Program. Responsible Adults, including those representing the student, will also be held to the same expectations regarding the use of harmful language and behaviors. The actions of those mentioned above can and will result in the immediate dismissal from the program and will not be entitled to a refund. Responsible Adults agree that a Participant may be dismissed, without a refund, from a Program for, among others, the following reasons: Drug/Alcohol/Tobacco possession/use; viewing pornography or any inappropriate material on the Internet; inappropriate language (swearing, using bad words, racial slurs); physical violence or threats of physical violence against themselves, other Participants or Digital Media Academy Vancouver Partner staff; damage to facilities at the Program location or Digital Media Academy Vancouver Partner equipment, stealing property of others; inappropriate use of equipment; sexual harassment of other Participants or Digital Media Academy Vancouver Partner staff; internet hacking; damage to dorm rooms; or bullying. If use or possession of illegal substances or weapons is suspected, Participants will be subject to search and seizure. If use or possession of illegal substances or weapons is found, Participants will immediately be dismissed from the Program. Each Participant and Responsible Adult is responsible for any personal items brought to and loaned at a Program. Participant promises to respect all Digital Media Academy Vancouver Partner Staff members and Participants while treating the facilities and equipment with care.
• Personal Devices: With the exception of Photography and Mobile Device Programming Programs, Digital Media Academy does not require Participants to bring any devices to Programs, though Digital Media Academy Vancouver Partner does understand that Responsible Adults would like to be able to communicate with their Participants. Some photography and film courses ask students to bring their own DSLR cameras. Students will also be asked to bring their own headphones and flash drives for project storage. If the Participant brings a personal device to the Program, please note: personal devices may NOT be used during instructional times, unless the Instructor approves them. Digital Media Academy Vancouver Partner recommends that personal devices be locked in a dorm room or backpack. Cell phones/smart phones can be kept on hand but must be in silent mode during instruction. Accessing the internet via a local Wi-Fi hotspot that is part of the facility at Program location is the sole responsibility of the participant. Participant and Responsible Adults must comply with all terms & conditions of the facilities at the Program location, and assume all financial risk. Digital Media Academy Vancouver Partner does not facilitate internet access for non-Digital Media Academy Vancouver Partner devices. Viewing inappropriate content (including sexual content, inappropriate violence, racism, bullying, etc.) online will result in immediate dismissal from a Program. Any attempts at computer “hacking” will result in immediate dismissal from a Program, without a refund. Local authorities will be contacted when warranted.
• Equipment Belonging to Digital Media Academy Vancouver Partner: Participants have access to computers and equipment for their courses and for communication with Responsible Adults while at a Program. Participants should feel free to leave personal electronic devices at home. Certain filtering software is placed on Digital Media Academy Vancouver Partner  computers, and this may not be the case with a personal device.

Digital Media Academy Classroom Experience

• Participant Projects: Digital Media Academy Vancouver Partner makes a reasonable effort to send each Participant home with a working game or project, or post the Participant’s project to a project website. However, there will be instances when the game or project will not work on a Participant’s home system. In these rare cases, Digital Media Academy Vancouver Partner does not take responsibility for non-functioning games or projects. Digital Media Academy Vancouver Partner Staff will provide each Participant with the Participant’s completed project at the conclusion of each Program via Google Drive. It is the responsibility of the Responsible Adult and Participant to test the Participant’s project in the Digital Media Academy Vancouver Partner computer lab before going home at the end of the Program. Refunds will not be issued for non-functioning/noncompatible/incomplete projects. Digital Media Academy Vancouver Partner may teach different courses utilizing the same platform simultaneously.
• Varying Course Lengths and Composition:
• Two-Week Academies: (12-18) – Composed of ten days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm (extended day until 6pm is available for an additional fee).
• Academy courses are two one-week programs that are complementary to each other and build on one another. We recommend that these courses are taken together for a rich two-week experience. Each course within an academy can be taken independently, though some of our more advanced courses require prerequisites. Since these courses can be taken either jointly, or independently from each other, students will be within the same classroom as those who may only be enrolled in one of the two weeks.
• One-Week Courses: (12-18) – Composed of five days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm(extended day until 6pm is available for an additional fee).
• Two-Week Adventures: (9-12) – Composed of ten days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm (extended day until 6pm is available for an additional fee). Academy courses are two one-week programs that are complementary to each other and build on one another. We recommend that these courses are taken together for a rich two-week experience. Each course within an academy can be taken independently, though some of our more advanced courses require prerequisites. Since these courses can be taken either jointly, or independently from each other, students will be within the same classroom as those who may only be enrolled in one of the two weeks.
• One-Week Adventures: (9-12) – Composed of five days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm (extended day until 6pm is available for an additional fee).
• Varying Age Ranges: Digital Media Academy Vancouver Partner offers the Adventures programs for ages 9-12 and Teen programs designed for ages 12-18. Age exception participants who are age 11 may elect to attend a Teen course and will, therefore, interact with participants ages 12-18. All rules and policies for the Teen Program apply to all Participants in the Teen Program regardless of the Participant’s age. Age exception participants ages 8 or 13 may elect to attend an Adventures course and will, therefore, interact with participants ages 9-12. All rules and policies for the Adventures Program apply to all Participants in the Adventures Program regardless of the Participant’s age. Responsible Adults acknowledge and agree that by registering for a Digital Media Academy Vancouver Partner Program that accepts 18-year-old Participants, that Minor Participants may interact and/or room with another Participant that is 18 years old.
• Student to Teacher Ratio: Digital Media Academy Vancouver Partner classroom staffing is similar to most traditional learning environments. Digital Media Academy Vancouver Partner classrooms have one lead instructor in charge of the overall classroom experience. Digital Media Academy Vancouver Partner also hires assistant instructors and teaching assistants for each classroom in order to maintain an average student/teacher ratio of 8 to 1 in the Adventures Programs, and an average student/teacher ratio of 12 to 1 in the Teen Programs.

Pick-Up and Drop-Off

• Participant Pick-up Authorization: The protocol for pick-up varies by Program. For our Adventures Programs, the Responsible Adult or another person with written authorization approved in advance by both the Responsible Adult and Digital Media Academy Vancouver Partner may pick-up a Participant. Individuals picking up the Participant must have valid picture identification (Driver License or Passport) and their names must be on file with Digital Media Academy Vancouver Partner on-campus staff. Participants currently enrolled in Teen Programs may check themselves out at the end of each day.
• Commuters in the Teen Program: Day Only Participants in the Teen Program with a valid driver’s license may bring a vehicle to the Program location. Participants in the overnight program MAY NOT bring a vehicle to the Program location. Responsible Adults agree that, if a Participant in the Teen Program brings a vehicle to the Program location, the Participant shall be able to sign out of camp without an authorized pick-up person present. Responsible Adults and Participants are responsible for arranging permit parking at the Program location. Parking tickets will not be reimbursed.
• Attendance Policy: Due to the nature of Digital Media Academy Programs, attendance is crucial to the success of the Program. If a Participant will be absent, the Responsible Adult must notify the on-campus director no later than 9:00 AM on the day the Participant is expected to be absent. A Participant may not miss more than 1 day per a 5-day long course without a doctor’s note. The doctor’s note must be signed, dated and expected date of the Participant’s return to the Program. The doctor’s note must be scanned and emailed to vancouver@digitalmediaacademy.org within one week of the absence. It will be at the discretion of the instructor whether the Participant is permitted to remain in the Program. Digital Media Academy Vancouver Partner will not be responsible for any incomplete projects or missed curriculum time due to absences.

Assumption of Risk and Release

Responsible adults are aware of the inherent risks of injury, death, and property damage involved inparticipation in a Digital Media Academy Vancouver Partner program including without limitation risksdue to: (1) recreational activities, including but not limited to running, jumping, organized sportsgames, swimming, hiking, biking, surfing; (2) property damage due to loss or theft; (3) use of video,audio, electronic media or games rated “t” or “m” by the esrb (4) exposure to other program participants as old as 18 years of age; and (5) use of motor vehicles in transit to or from a program or recreational activity or social event, including but not limited to trips to parks, museums, local points of interest and campus tours. Responsible adults are aware of the risks of injury, death, and property damage that may result from, among other causes, the active or passive negligence of Digital Media Academy and its officers, directors, employees, agents, and subcontractors (collectively, “released parties”), including without limitation the risk of negligent instruction or supervision. Responsible adults, either individually or on behalf of a minor participant, acknowledge that the participant is voluntarily engaged in participation in a program with knowledge by the responsible adult of the risks of injury, death, property damage, and other risks, and assumes any and all known and unknown risks of injury, death, and property damage that may result from participation in a program. Responsible adults, individually, and on behalf of minor participants, release the released parties from all liability to participants, representatives, guardians, successors, assigns, heirs, children, and next of kin for all liability, claims, damage, or demands for personal injury, death, or property damage, arising from or related to this agreement or to participation in a program whether the injury, death, or property damage occurs on or off the program premises. This release includes, without limitation, any personal injury, death, or property damage caused by the active or passive negligence of any of the released parties. Responsible adults and participants bear sole responsibility for any loss. Responsible adults acknowledge that they have carefully read this agreement, understand its contents, and understand that this agreement includes an assumption of the risk of the released parties’ negligence and a release of their liability. Responsible adults acknowledge that Digital Media Academy Vancouver Partner is materially relying on this waiver and is allowing the participant to engage in a program.